SOCIETIES: SUBSIDIARY LEGISLATION

INDEX TO SUBSIDIARY LEGISLATION

Societies Regulations

Registration of Societies Regulations

Societies (Declaration of Non-Societies) Regulations

SOCIETIES REGULATIONS

(under section 39)

(16th June, 2017)

ARRANGEMENT OF REGULATIONS

REGULATION

 

   1.   Citation

   2.   Interpretation

   3.   Application for registration or exemption of society

   4.   Certificate of registration or exemption of society

   5.   Refusal to register or exempt society

   6.   Cancellation of registration or rescission of exemption

   7.   Change of particulars

   8.   Annual return

   9.   Signature by three office-bearers

   10.   Appeal

   11.   Declaration of non-societies

   12.   Arbitration of disputes

   13.   Offence

   14.   Fees

   15.   Revocation of S.I. No. 3 of 1973

   16.   Revocation of S.I. No. 6 of 1977

 

      SCHEDULE 1

      SCHEDULE 2

      SCHEDULE 3

 

S.I. 61, 2017.

 

1.   Citation

   These Regulations may be cited as the Societies Regulations.

 

2.   Interpretation

   In these Regulations, unless the context otherwise requires-

   "non-society" means an organisation declared non-society in accordance with Schedule 2; and

   "register" means the register of societies to be kept in terms of section 9 (1).

 

3.   Application for registration or exemption of society

   (1) A society may apply to the Registrar, for registration or exemption from registration in accordance with Form A set out in Schedule 1.

   (2) An application made in accordance with subregulation (1) for registration or exemption shall-

   (a)   be made in triplicate;

   (b)   be signed by three office-bearers of the society;

   (c)   be accompanied by two copies of the constitution and rules, regulations or bye-laws of the society; and

   (d)   be accompanied by a non-refundable fee set out in Schedule 3.

 

4.   Certificate of registration or exemption of society

   (1) The Registrar may, upon receipt of an application in accordance with regulation 3, determine that further information is necessary and therefore order the applicant to adduce such further information necessary for his or her decision, or he or she may approve the application without any further request.

   (2) Where the Registrar approves the application for registration or exemption, he or she shall issue to the society-

   (a)   a certificate of registration in accordance with Form B1 set out in Schedule 1; or

   (b)   a certificate of exemption in accordance with Form B2 set out in Schedule 1.

 

5.   Refusal to register or exempt society

   Where the Registrar refuses to register or exempt an applicant, he or she shall send the applicant a written notification of his or her refusal and such notification shall contain the Registrar’s reasons for refusal.

 

6.   Cancellation of registration or rescission of exemption

   (1) Where in terms of section 11 (2) the Registrar, is of the opinion that the registration of a society is to be cancelled, he or she shall notify the society in accordance with Form C1 set out in Schedule 1.

   (2) Where in terms of section 11 (3) the Registrar decides to cancel the registration of a society, he or she shall notify his or her decision to the society in Form C2 set out in Schedule 1.

   (3) Where in terms of section 11 (5) the Registrar cancels the registration of a society, he shall notify the cancellation to the society in Form C3 set out in Schedule 1.

   (4) Where in terms of section 10 the Registrar rescinds any exemption from registration granted to a society, he or she shall give notice of the rescission to the society in accordance with Form D set out in Schedule 1.

 

7.   Change of particulars

   (1) A registered or exempted society which changes its name, constitution or objects, its registered office or postal address, shall notify the Registrar of the change in accordance with Form E set out in Schedule 1.

   (2)    Where any office-bearer of a registered society ceases to hold office or any person is appointed to be an office-bearer of a registered society, the registered society shall, within 14 days, send to the Registrar notice thereof in accordance with Form F set out in Schedule 1.

   (3) The Registrar shall, on being notified of any change in accordance with subregulation (1) or (2), amend the particulars of that society in the register and-

   (a)   the Registrar shall, on the surrender to him or her of the society’s certificate of registration, issue to the society a new certificate of registration in accordance with Form G set out in Schedule 1; or

   (b)   the Registrar shall, on the surrender to him or her of the society’s certificate of exemption from registration, issue to the society a new certificate of exemption from registration in accordance with Form H set out in Schedule 1.

   (4)    A certificate issued to a society in terms of this regulation shall be deemed, to be a certificate of registration or of exemption from registration, as the case may be, issued in terms of section 6 (4).

 

8.   Annual return

   (1) Every registered society shall furnish the Registrar an annual return in the Form I set out in set out in Schedule 1 not later than the 31st March in each year.

   (2) Every office-bearer shall ensure that the annual return referred to under subregulation (1) is duly furnished to the Registrar.

 

9.   Signature by three office-bearers

   All information and every notification or return required by the Registrar or by the provisions of these Regulations shall be signed by three office-bearers.

 

10.   Appeal

   (1)    Any applicant who is aggrieved by the refusal of the Registrar to be registered as a society or to be exempt from registration, or by the Registrar’s decision to cancel the registration or rescind the registration thereof, may appeal against such decision to the Minister within 21 days or such extended period as the Minister may allow from the date of such refusal, cancellation or decision.

   (2)    The appeal made in accordance with subregulation (1) shall be in accordance with Form J set out in Schedule, and shall be referred to the Minister through Form K set out in Schedule 1.

 

11.   Declaration of non-societies

   The organisations listed in Schedule 2 are declared non-societies.

 

12.   Arbitration of disputes

   (1) Where there exists a dispute within a registered society between members of a registered society or between a registered society and another, a member of a registered society or a registered society as the case may be, may lodge a dispute with the Registrar in accordance with Form L set out in Schedule 1.

   (2)    The Registrar shall, where the dispute is lodged in accordance with subregulation (1), refer the dispute for arbitration by the Advisory and Arbitration Council, in accordance with Form M set out in Schedule 1.

 

13.   Offence

   Any person, or, in the case of a society, every office-bearer and every person managing or assisting in the management of such a society, who contravenes any provision of these Regulations commits an offence and is liable to a fine not exceeding P1 000 or to imprisonment for a term not exceeding six months.

 

14.   Fees

   The fees set out in Schedule 3 shall be charged for the several matters set out in the Schedule in relation to such matters.

 

15.   Revocation of S.I. No. 3 of 1973

   The Registration of Societies Regulations are revoked.

 

16.   Revocation of S.I. No. 6 of 1977

   The Societies (Declaration of Non-Societies) Regulations are revoked.

SCHEDULE 1

(reg.3 (1))

FORM A
APPLICATION FOR REGISTRATION OR EXEMPTION FROM REGISTRATION OF A SOCIETY

 

To: The Registrar of Societies: 

The ......................................................................................................... (Name of Society) 

....................................................................................................... Branch, hereby, applies for registration/exemption from registration*

The following are particulars of the Society: 

   (a)   Name of Society ................................................................................................... 

   (b)   Office-bearers: 

         Designation .......................................................................................................... 

         Full Names ...........................................................................................................
         (BLOCK LETTERS) 

         Occupation ........................................................................................................... 

         Nationality ............................................................................................................ 

         Residential Address .............................................................................................. 

         Postal Address ..................................................................................................... 

         Date of Appointment .............................................................................................. 

   (c)   Situation of registered office ................................................................................... 

   (d)   Postal address ..................................................................................................... 

   (e)   Objects of Society ................................................................................................ 

         ............................................................................................................................ 

         ............................................................................................................................ 

   (f)   The name of each organisation or group of a political nature established outside the Republic of which the Society is a branch or is affiliated to or connected with ............. 

         ............................................................................................................................ 

         ............................................................................................................................ 

   (g)   The class or classes of person to whom membership of the Society is restricted 

         ............................................................................................................................ 

         ............................................................................................................................ 

         ............................................................................................................................ 

   (h)   The present number of members ............................................................................ 

   (i)   The immovable property owned by the Society and the manner in which such property is held or vested 

         ............................................................................................................................ 

         ............................................................................................................................ 

         ............................................................................................................................ 

         ............................................................................................................................ 

   (j)   The date of commencement of the Society’s financial year ....................................... 

Signed ................................................... 

<TS:2.78472,NM,DO>Designation ................................................... 

Signed ................................................... 

<TS:2.7875,NM,DO>Designation ................................................... 

Signed ................................................... 

Designation ................................................... 

NOTE: This application must be completed in triplicate and signed by three office-bearers, and must be accompanied by two copies of the constitution and rules, regulations or bye-laws of the Society or both, together with two copies of English translations of the same if they are not in English. 

FOR OFFICE USE ONLY 

.......................................................................................................................................... 

..........................................................................................................................................

 

FORM B1
CERTIFICATE OF REGISTRATION

(reg. 4 (2) (a))

 

I HEREBY CERTIFY that .................................... has this day …........................................ been registered under the Societies Act. 

Dated this ........................................... day of ........................................ 20........... 

.............................................
Registrar of Societies

FORM B2
CERTIFICATE OF EXEMPTION FROM REGISTRATION

(reg. 4 (2) (b))

 

I HEREBY CERTIFY that ........................................ has this day been exempted by me, with the approval of the Minister, from registration under the Societies Act. 

Dated at ................................. this .................................. day of .............................. 20......... 

................................................
Registrar of Societies         

 

FORM C1
NOTIFICATION OF REGISTRAR’S OPINION THAT REGISTRATION BE CANCELLED

(reg. 6 (1))

 

TO: .............................. Branch of .............................. (name of Society) I hereby give you notice that, in terms of section 11(2) of the Societies Act, I am of the opinion that your registration under the said Act should be cancelled on the grounds that .................................................... 

........................................................................................................................................... 

........................................................................................................................................... 

You may, within .................................. days immediately after receipt of this notification, submit to me reasons why your registration should not be cancelled. 

Dated at .................................. this ................................ day of …...…................ 20.......... 

................................................
Registrar of Societies         

 

FORM C2
NOTIFICATION OF DECISION TO CANCEL REGISTRATION

(reg. 6 (2))

 

TO: ............................... Branch of ............................................................. (name of Society) 

   I hereby give you notice that, in terms of section 11 (3) of the Societies Act, I have decided to cancel your registration under the said Act on the grounds that 

............................................................................................................................................ 

   You may, within 21 days immediately after receipt of this notification, appeal against my decision to the Minister. 

Dated at .................................... this ................................ day of ........................ 20............ 

................................................
Registrar of Societies         

 

FORM C3
NOTIFICATION OF CANCELLATION OF REGISTRATION

(reg. 6 (3))

 

TO: .............................................. Branch of ............................................ (name of Society) 

   I hereby give you notice that, under section 11 (5) of the Societies Act, I have this day cancelled your registration under the said Act. 

Dated at ..................................... this ..................................... day of ................. 20........... 

................................................
Registrar of Societies         

 

FORM D
NOTIFICATION OF RESCISSION OF EXEMPTION

(reg. 6 (4))

 

TO: ............................................... Branch of ............................................. (name of society) 

   I have this day rescinded your exemption from registration under the Societies Act. 

Dated at .............................. this .............................. day of ................................ 20........... 

.........................................
Registrar of Societies 

NOTE: 

1.   Your attention is drawn to section 10 (2) of the Societies Act which requires the certificate of exemption issued to you to be surrendered to me within 21 days immediately after receipt of this notification. 

2.   By virtue of section 10 (1) of the Societies Act, you have 21 days immediately after receipt of this notification within which to apply for registration should you wish to do so.

 

FORM E
NOTICE OF CHANGE OF A SOCIETY’S NAME OR REGISTERED OFFICE OR POSTAL ADDRESS, OR CHANGE OF CONSTITUTION OR RULES, OR VARIATION OF OBJECTS

(reg. 7 (1))

TO: The Registrar of Societies: 

* A. Notice is hereby given that the Society formerly named ........................................ 

............................................................................................................................... 

............................................................................................................................... 

has changed its name to .......................................................................................... 

The reason for this change is- 

............................................................................................................................... 

............................................................................................................................... 

Date ............................................. 

 

Signed .......................................... 

Designation ............................... 

Signed .......................................... 

Designation ............................... 

Signed .......................................... 

Designation ............................... 

* B. Notice is hereby given that (name of Society) .................................................................... has changed its constitution/rules/varied its objects.* The changes made and the reasons therefor are set out in the attached memorandum. 

Date ................................................ 

 

Signed ............................................. 

Designation ................................ 

Signed ............................................. 

Designation ................................ 

Signed ............................................. 

Designation ................................ 

* C. Notice is hereby given that (name of Society) ............................................ has changed the situation of its registered office/postal address/email address/telephone number/cellphone number *from ...................................................................................................................... to ................................................................................................................... 

Date ................................................ 

 

Signed ............................................. 

Designation ................................ 

Signed ............................................ 

Designation ................................ 

Signed ............................................ 

Designation ................................ 

NOTE: This form and any accompanying memorandum must be submitted in triplicate and signed by three office-bearers. 

FOR OFFICE USE ONLY 

................................................................................................................................ 

................................................................................................................................ 

................................................................................................................................ 

................................................................................................................................ 

................................................................................................................................ 

................................................................................................................................

 

FORM F
NOTICE OF CHANGE OF OFFICE-BEARERS

(reg. 7 (2))

To the Registrar of Societies: 

The ............................................................................................................ (name of Society) 

................................................................................................................................ Branch. 

1.   The following persons have ceased to be office-bearers of the above Society. 

Full Names ...........................................................................................................................
                                 (BLOCK LETTERS) 

Designation ........................................................................................................................... 

Date of vacating office ............................................................................................................ 

2.   The following are the present office-bearers of the above Society: 

Designation .......................................................................................................................... 

Full Names ...........................................................................................................................
(BLOCK LETTERS) 

Occupation ................................... 

Nationality ..................................... 

ID/Passport Number .............................................................................................................. 

Residential Address .............................................................................................................. 

Postal Address ..................................................................................................................... 

Date of Appointment .............................................................................................................. 

Date ......................................................... 

 

Signed ..................................................... 

Designation ................................................... 

Signed ..................................................... 

Designation ................................................... 

Signed ..................................................... 

Designation ................................................... 

NOTES: 

   (a)   The definition of “office-bearer” in the Act is: 

         “ ‘office-bearer’ of a society means any elected, appointed, or co-opted person who is a member of the board, committee or governing body thereof.”. 

   (b)   This form must be submitted in triplicate signed by three office-bearers. 

FOR OFFICE USE ONLY 

............................................................................................................................................. 

............................................................................................................................................. 

............................................................................................................................................. 

............................................................................................................................................. 

............................................................................................................................................. 

.............................................................................................................................................

 

FORM G
CERTIFICATE OF REGISTRATION FOLLOWING CHANGE OF NAME

(reg. 7 (3) (a))

I HEREBY CERTIFY that ...................................... was registered under the Societies Act on the …........................ day of ....................... 20........ under its former name ................................. 

Dated at ..................................... this ........................... day of ............................ 20............ 

................................................
Registrar of Societies         

 

FORM H
CERTIFICATE OF EXEMPTION FROM REGISTRATION FOLLOWING CHANGE OF NAME

(reg. 7 (3) (b))

I HEREBY CERTIFY that ................................................................................... was exempted by me, with the approval of the Minister, from registration under the Societies Act on the ........................ day of ............................ 20......... under its former name of .................................................... 

Dated at ...................................... this .................................... day of ...................... 20......... 

................................................
Registrar of Societies         

 

FORM I
ANNUAL RETURN

(reg. 8)

The ............................................................................................................ (name of Society) 

Date of last annual general meeting ........................................................................................ 

Present number of members of the Society ............................................................................. 

Office-bearers for the current year: 

Designation .......................................................................................................................... 

Full Names ........................................................................................................................... 

(BLOCK LETTERS) 

Occupation ........................................................................................................................... 

Nationality ............................................................................................................................ 

Residential Address .............................................................................................................. 

Postal Address ..................................................................................................................... 

Date of Appointment .............................................................................................................. 

Have there been, since the date of application for registration or exemption from registration or the date of the last annual return, whichever is the later date, any changes in (answer Yes or No against item in question): 

<IN:LF:0,FI:0>   (a)   the name of the Society ............................................................................................. 

(b)   the objects of the Society ........................................................................................ 

(c)   the organisations or groups of a political nature established outside the Republic of which the Society is a branch or to which it is affiliated or with which it is connected 

 

.............................................................................................................................. 

 (d)   the class or classes of persons to whom membership is restricted 

  .............................................................................................................................. 

(e)   the titles of the office-bearers ................................................................................... 

 (f)   the immovable property owned by the Society ........................................................... 

  .............................................................................................................................. 

 (g)   the date of commencement of the financial or business year of the Society 

   .............................................................................................................................. 

 (h)   the constitution or rules of the Society ...................................................................... 

 (i)   the postal address of the Society ............................................................................. 

 .............................................................................................................................. 

 (j)   the situation of the registered office of the Society ..................................................... 

  .............................................................................................................................. 

If so, set out details of changes (attach separate memorandum if necessary) 

............................................................................................................................................ 

............................................................................................................................................ 

............................................................................................................................................ 

............................................................................................................................................ 

............................................................................................................................................ 

Date ............................................................ 

 

Signed ........................................................ 

Designation ................................................ 

Signed ........................................................ 

Designation ................................................ 

Signed ........................................................ 

Designation ................................................ 

NOTE: This form must be submitted in TRIPLICATE and signed by three office-bearers.

 

FORM J
APPLICATION TO LODGE A DISPUTE

(reg. 10 (2))

TO: The Registrar of Societies 

FROM:   .............................................................. 

   .............................................................. 

   .............................................................. 

   .............................................................. 

Name of Society in dispute: ..................................................................................... 

Nature of Dispute 

* A. Dispute involving leadership 

Notice is hereby given that; 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

* B. Dispute involving members 

Notice is hereby given that; 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

.............................................................................................................................. 

Date ............................................ 

<TS:1.42778,NM,DO> 

<TS:1.42778,NM,DO>Signed ........................................ 

Designation ................................. 

Signed ........................................ 

Designation ................................. 

Signed ........................................ 

<TS:1.63472,NM,DO>Designation .................................

 

FORM K
SOCIETIES DISPUTE REFERRAL FORM

(reg. 10 (2))

Advisory and Arbitration Council 

C/O   The Registrar of Societies 

   Department of Civil and National Registration 

   Private Bag 00240 

   Gaborone 

Dear Sir/Madam 

REFERRAL OF A SOCIETIES DISPUTE IN TERMS OF SECTION 14 OF THE SOCIETIES
ACT CAP: 18:01 

* This serves as a referral of a society dispute 

Particulars of the alleged dispute 

1: ........................................................................................................................................ 

2: ........................................................................................................................................ 

Particulars of the parties to the Dispute 

The Applicant 

The Respondent 

Name: ............................................................. 

The Secretary: ......................................... 

ID Number: ...................................................... 

............................................................... 

Address: ......................................................... 

Name of Society: ..................................... 

Contacts: ........................................................ 

Address: ................................................. 

 

Contacts: ................................................ 

* The respondent is requested to submit their responses/evidences/documents on or before: .................... of ..........................., 20.......... 

....................................................
FOR/REGISTRAR OF SOCIETIES

FORM L
APPLICATION TO LODGE A DISPUTE

(reg. 12 (1))

TO: The Registrar of Societies 

FROM: ................................................. 

   ................................................. 

   ................................................. 

   ................................................. 

Name of Society in dispute ....................................................................................... 

Nature of dispute 

A.   Dispute involving leadership 

Notice is hereby given that: ....................................................................................... 

............................................................................................................................... 

............................................................................................................................... 

............................................................................................................................... 

............................................................................................................................... 

B.   Dispute involving members 

Notice is hereby given that: ....................................................................................... 

............................................................................................................................... 

............................................................................................................................... 

............................................................................................................................... 

Date …………………………............. 

Signed .......................................... 

Designation ..................................... 

Signed ......................................... 

Designation ..................................... 

Signed ......................................... 

Designation ..................................... 

NOTE: – This form should be accompanied by a memorandum or supporting documents. If dispute is registered by members attach a signed list of one third of the society’s members.

 

FORM M
DISPUTE REFERRAL FORM

(reg. 12 (2))

Advisory and Arbitration Council 

C/O   The Registrar of Societies 

      Department of Civil and National Registration 

      Private Bag 00240 

      Gaborone 

Dear Sir/Madam 

This serves as a referral of a society dispute. 

Particulars of the alleged dispute 

1. ........................................................................................................................... 

2. ........................................................................................................................... 

Particulars of the parties to the dispute 

The Applicant 

The Respondent 

Name ......................................... 

The secretary ............................... 

ID NO: ........................................ 

 

Address ..................................... 

Name of Society ........................... 

Contacts .................................... 

Address ....................................... 

 

Contacts ...................................... 

The respondent is requested to submit their responses/evidence/documents on or before: ............... of ..................., 20...........

SCHEDULE 2

DECLARATION OF NON-SOCIETIES

(reg. 11)

1.   Parent Teacher Associations registered under the Education Act (Cap. 58:01). 

2.   Village Development Committees organised under the auspices of a local authority. 

3.   Any Consumer Watch Dog Committees formed on the recommendation of the Minister responsible for Trade and Industry. 

4.   4-B Clubs. 

5.   Wildlife Clubs of Botswana. 

6.   Botswana National Committee of the International Council of Museums.

SCHEDULE 3

(reg. 3 (2) (d), 21)

1.   Search and examination of the registers of registered societies and societies exempted from registration 

P50 

2.   Certified true copy of or extract from any document in the custody of the Registrar, per each side of copy or extract bearing writing 

Market Rate 

3.   Registration of a society 

P500.00

REGISTRATION OF SOCIETIES REGULATIONS

 

(under section 39)

 

(5th January, 1973)

 

ARRANGEMENT OF REGULATIONS

 

   REGULATION

 

 

 

   1.   Citation

 

   2.   Interpretation

 

   3.   Application for registration of societies

 

   4.   Certificate of registration

 

   5.   Certificate of exemption

 

   6.   Refusal to register

 

   7.   Further information

 

   8.   Notice of rescission of exemption

 

   9.   Cancellation of registration

 

   10.   Change of name

 

   11.   Change of constitution

 

   12.   Change of objects

 

   13.   Change of registered office or postal address

 

   14.   Ceasing to hold office

 

   15.   Annual return

 

   16.   Action by Registrar

 

   17.   Appeal against decision of Registrar

 

   18.   Production of records

 

   19.   Signature by two office-bearers

 

   20.   Offence

 

   21.   Fees

 

 

 

      First Schedule - Prescribed Forms

 

      Second Schedule - Prescribed Fees

 

 

S.I. 3, 1973,
S.I. 107, 1982,
S.I. 93, 1983,
S.I. 35, 2004.

 

1.   Citation

   These Regulations may be cited as the Registration of Societies Regulations.

 

2.   Interpretation

   In these Regulations, unless the context otherwise requires-

   "form" means the form prescribed in the First Schedule;

   "register" means the register of societies to be kept in terms of section 9(1).

 

3.   Application for registration of societies

   Every application for registration or for exemption from registration of any society shall-

 

   (a)   be made in triplicate in the form set out in Form A;

 

   (b)   be signed by two office-bearers of the society;

 

   (c)   be sent or submitted to the Registrar;

 

   (d)   be accompanied by two copies of the constitution and rules, regulations or bye-laws of the society;

 

   (e)   be accompanied by a prescribed fee which shall not be returnable whether or not the application is granted or refused.

 

4.   Certificate of registration

   On registration of any society, the Registrar shall issue to the society a certificate of registration in the form set out in Form B1.

 

5.   Certificate of exemption

   On granting any society exemption from registration, the Registrar shall issue to the society a certificate of exemption in the form set out in Form C1.

 

6.   Refusal to register

   Where the Registrar refuses to register a society, he shall send the society notification of his refusal.

 

7.   Further information

   Before taking any decision on any application for registration or exemption from registration, the Registrar may call for further information or particulars from the society making the application.

 

8.   Notice of rescission of exemption

   Where under the provisions of section 10 the Registrar rescinds any exemption from registration granted to any society, he shall give notice to the society of such rescission in the form set out in Form D.

 

9.   Cancellation of registration

   (1) Where in terms of section 11(2) the Registrar is of the opinion that the registration of a society should be cancelled, he shall notify his opinion to the society in the form set out in Form E1.

   (2) Where in terms of section 11(3) the Registrar decides to cancel the registration of a society, he shall notify his decision to the society in the form set out in Form E2.

   (3) Where in terms of section 11(5) the Registrar cancels the registration of a society, he shall notify the cancellation to the society in the form set out in Form E3.

 

10.   Change of name

   Every registered or exempted society which changes its name in accordance with the provisions of section 12 or 13 shall notify the Registrar of the change in the form set out in Form F.

 

11.   Change of constitution

   Every registered society which changes any provisions of its constitution or rules shall notify the Registrar in the form set out in Form F.

 

12.   Change of objects

   Every registered or exempted society which alters or changes its objects shall notify the Registrar in the form set out in Form F.

 

13.   Change of registered office or postal address

   Where any registered or exempted society changes the situation of its registered office or changes its postal address, it shall, within 14 days, send to the Registrar notice thereof in the form set out in Form F.

 

14.   Ceasing to hold office

   Where any office-bearer of a registered society ceases to hold office or any person is appointed to be an office-bearer of a registered society it shall, within 14 days, send to the Registrar notice thereof in the form set out in Form G.

 

15.   Annual return

   Not later than the 31st March in each year every registered society shall furnish to the Registrar an annual return in the form set out in Form H. It shall be the duty of every office-bearer to ensure that such annual return is duly furnished to the Registrar.

 

16.   Action by Registrar

   (1) On being notified of any change of name in accordance with regulation 10 or upon receiving notification of any change in a registered society's office or postal address under regulation 13, the Registrar shall amend the particulars concerning the said society in the register.

   (2) Where the name of a registered society is changed, the Registrar shall, on the surrender to him of the society's current certificate of registration, issue to the society a fresh certificate of registration in the form set out in Form B2.

   (3) Where the name of an exempted society is changed, the Registrar shall, on the surrender to him of the society's current certificate of exemption from registration, issue to the society a fresh certificate of exemption from registration in the form set out in Form C2.

   (4) A certificate issued to a society in terms of this regulation shall be deemed, for the purposes of the Act, to be a certificate of registration or of exemption from registration, as the case may be, issued under section 6(4).

   (5) The Registrar shall also make such other amendments to the particulars concerning a society entered in the register as may be necessitated by information provided in terms of sections 16 and 17 of the Act or of regulation 7.

 

17.   Appeal against decision of Registrar

   Any society which is aggrieved by the refusal of the Registrar to register such society or by his decision to cancel the registration thereof or by his refusal to grant any application made to him may appeal against such refusal or decision to the Minister within 21 days or such extended period as the Minister may allow from the date of such refusal, cancellation or decision.

 

18.   Production of records

   Where the Registrar requires the production of any information, books of account, minutes or written records and these are not produced within the time specified in such requirement such society shall be deemed to be in breach of these Regulations.

 

19.   Signature by two office-bearers

   All information and every notification or return required by the Registrar or by the provisions of the Act or these Regulations shall be signed by the two office-bearers.

 

20.   Offence

   Any person, or, in the case of a society, every office-bearer and every person managing or assisting in the management of such a society, who contravenes any provision of these Regulations shall be guilty of an offence and liable on conviction to a fine not exceeding P250 or to imprisonment for a term not exceeding six months.

This section of the article is only available for our subscribers. Please click here to subscribe to a subscription plan to view this part of the article.

Please click here to login

<hr{/mprestriction}